Seller placement runbook
Use this runbook and placement-log template before any seller receives a hosted inventory URL, seller website link, widget snippet, QR code, printed link, email-signature link, or manual share.
First-placement runbook guidance only. Log rows are sample planning records until real seller usage and lead history exist. This is not public seller pricing, not verified seller results, and not a lead, sales, traffic, backlink, ranking, or SEO guarantee. Parts Masters remains a direct-contact marketplace. Buyers confirm price, condition, fitment, freight, payment, title, and availability directly with sellers.
Runbook control record
The runbook keeps seller approval, source rights, active inventory, contact routing, fallback paths, source labels, rollback ownership, and review dates together before handoff.
Record seller, placement type, destination URL, source label, intended location, fallback path, contact owner, rollback owner, and review date.
Placement-log row, seller slug, source label, destination URL, intended placement location, and reviewer.
Do not hand off any URL, widget, QR code, or manual-share copy until the row exists.Open the hosted inventory, seller profile, listing, wanted fallback, or software-fit contact route on desktop and mobile.
Browser screenshot, route status, no-overflow check, direct-contact copy, and no-checkout/no-guarantee check.
Hold the placement if the page has stale inventory, broken links, unsupported claims, or unclear seller identity.Review the seller website link location, widget preview, QR destination, printed link copy, email signature, or manual-share wording.
Placement preview, final link copy, source label, expected buyer path, and buyer fallback note.
Do not install scripts, change seller websites, send emails, submit forms, or activate analytics from Codex.Save seller approval, owner approval, source/photo rights, active inventory check, contact routing approval, and rollback owner.
Approval summary, rights status, active inventory status, contact owner, fallback path, and date.
Hold the placement when approval is missing, verbal-only, stale, or tied to unapproved provider changes.Provide the reviewed URL or snippet to the seller or owner with the exact source label and rollback instructions.
Manual handoff note, reviewed copy, destination URL, source label, and rollback instructions.
No automated outreach, CRM import, email/SMS delivery, seller notification, or third-party mutation is authorized.Use bounded source context and sample reporting language to decide whether the placement should stay, be revised, or be removed.
Manual review note, source label, placement status, any approved first-party signal, and next review date.
Do not call activity real seller proof, sales proof, traffic proof, lead guarantee, backlink value, or SEO value.Remove, pause, or revise the placement when inventory, rights, contact routing, seller approval, buyer fallback, or provider boundaries change.
Rollback trigger, removal owner, updated destination or copy, and final status.
Keep the placement paused until the owner records a corrected approval path.Placement log template
Use these fields for a manual spreadsheet or owner review packet. The log is not CRM delivery, analytics, call tracking, seller notification, or public proof.
| Field | Required | Purpose | Example |
|---|---|---|---|
| Placement ID | Required | Stable internal id for the placement record. | pm-placement-001 |
| Seller slug | Required | Seller account or public seller page tied to the placement. | parts-masters |
| Placement type | Required | Hosted URL, seller website link, widget, QR/printed link, manual share, or software-fit handoff. | hosted_inventory_url |
| Destination URL | Required | Reviewed Parts Masters path that buyers will open. | /sellers/parts-masters/inventory |
| Source label | Required | Bounded source value used in safe measurement links. | first-seller-placement |
| Intended location | Required | Where the seller or owner plans to place the link or snippet. | seller website parts page |
| Seller approval | Required | Records whether the seller approved the exact placement. | owner_review |
| Rights status | Required | Source/photo/inventory authority state before placement. | seller_provided |
| Inventory status | Required | Confirms active approved inventory or explains why the placement is held. | active_approved |
| Contact owner | Required | Who receives or owns buyer follow-up after direct contact starts. | parts desk |
| Fallback path | Required | Wanted request, saved search, or seller profile path when inventory is missing. | /wanted |
| Rollback owner | Required | Who removes or revises the placement when facts change. | marketplace owner |
| Review status | Required | Current state: sample hold, owner review, ready after approval, live, paused, or removed. | owner_review |
| Next review date | Optional | Date for checking inventory freshness, routing, links, and rollback needs. | 2026-06-15 |
Sample rows
These rows show how to separate hosted inventory, widget preview, and software-fit handoff records without claiming results or activating provider workflows.
| Placement ID | Seller | Type | Source label | Status | Boundary |
|---|---|---|---|---|---|
| pm-placement-sample-001 | sample-trailer-seller | hosted_inventory_url | first-seller-placement | owner_review | Sample row only. No seller website change or traffic claim is authorized. |
| pm-placement-sample-002 | sample-parts-seller | widget_preview | widget-preview | sample_hold | Sample row only. No script installation, analytics, call tracking, or CRM delivery is authorized. |
| pm-placement-sample-003 | sample-shop-operator | software_fit_handoff | software-fit | ready_after_approval | Sample row only. Separate product-fit interest does not create a live integration or checkout. |
Rollback triggers
A useful seller placement is reversible. Every log row needs a named rollback owner before the seller receives the final destination or snippet.
Pause or remove the placement until active approved inventory is restored.
Do not keep a placement live to preserve traffic if the buyer path is no longer useful.Remove the placement and keep the log row in review until evidence is corrected.
Do not rely on copied marketplace content, unclear image rights, or private contacts.Block the placement and create a separate owner-approved provider plan.
This runbook cannot authorize provider activation or third-party mutation.Keep the placement sample/manual until real seller-specific history is approved for public use.
Competitor claims and sample logs are not Parts Masters proof.Use for approved public inventory, seller placement logs, hosted inventory pages, widgets, referral reports, wanted fallback, and direct seller contact.
Parts Masters does not process checkout, escrow, payment, freight, title transfer, or guaranteed fitment and availability.Review next stepUse when a seller needs separate eBay listing research, repricing review, comp evidence, or seller-controlled listing operations.
This does not authorize Parts Masters to mutate live eBay listings, publish inventory, create checkout, or claim seller results.Review next stepUse when the operator needs separate shop operations support for service orders, technician time, parts workflow, customer history, and invoicing readiness.
Shop Command is separate shop software, not Parts Masters seller proof, checkout, payment, freight, or lead guarantee.Review next stepUse the placement checklist for approval gates, referral widgets for setup, referral reports for sample reporting, the review packet for route screenshots and owner decision status, listing readiness for inventory gates, and measurement hooks for source labels before any seller receives public placement copy.